Answering Vicki’s questions…
Welcome to the confusing world of Word 2007, Vicky. Assuming I’ve correctly understood your questions, here are some answers.
>>How do I open Word 2007?
Lots of ways. Click the Start button - All Programs - Microsoft Office - Word 2007.
Or, open Windows Explorer, navigate to the file(s) you want to open, and double-click on it/them. If Word 2007 isn’t opening automatically when you do that, then it’s likely that it a) wasn’t installed, or b) wasn’t installed correctly. You might need to take your computer back to whomever installed Office 2007 and find out why it appears not to be there.
>>And two: How can I convert a Word 2003 document stored in my virtual course (showing up as :Imported Resource 330675200630 and the course and the exercise and .doc)?
Convert it to what? Assuming Word 2007 is actually installed, it can open and work with Word 2003 file without any problems. Do you want to convert it to .pdf as the later part of your question implies? If so, then you don’t need DocSmartz PDF converter. Instead, download Microsoft’s free XPS/PDF add-on for Office 2007 and do the conversion from Word 2007:
Once you’ve installed it, open the file you want to convert. Then, in Word, click the Office button (big round button in the upper left corner that is the new equivalent of the File menu), choose Save as - PFD or XPS, and the rest should be intuitive.
>>So I need to be able to also (convert an open office doc format) into a Word 2007 and Word 2003, both ways I guess you’d say.
For converting to a different format, just click Office - Save As.
Zoom Problem
I’m not exactly sure why, but many of us have problems using Ctrl+Wheel to zoom to increase the size of text in Word (Word 2007 especially, but also in Word 2003) in Vista. I recall having a problem with zooming Word 2007 in Windows XP as well, but not in Word 2003. One of these days, I’ll fire up an old XP computer and see if my memory is correct.
Those of us who experience the problem find that in order to zoom in Word, you have to twirl the mouse wheel really fast. The problem also occurs in Outlook message and Notes areas (not Outlook note items, but in the notes area within Outlook items such as Contacts, Journal, and Task entries).
I don’t know if the problem is specifically IntelliPoint related, but when I remove IntelliPoint (using version 6.2 with a Microsoft Natural Wireless Mouse 6000), the problem does not relent. Nor does it relent when using different kinds of wireless Microsoft laser Mice.
When I connect the no-name mouse that came with my computer, oddly enough, Ctrl+Wheel in Word and Outlook work perfectly. So, it’s clearly some kind of problem with wireless Microsoft laser mice. I don’t have any old optical or ball-based Microsoft mice lying about (I’ve given them away to family members with mouse problems), so I can’t fully test the extent of the problem.
In any event, one purpose of this blog entry is for those of you who are also having this problem: you are not alone. As nearly as I can tell, the problem is due to how Word and certain Microsoft mice “talk” to each other. I’d be interested in knowing if other enhanced mice (such as those from LogiTech) exhibit the same zoom problem.
So, if the issue could be resolved simply by switching to the mouse that came with this computer, then why don’t I? First, I’m addicted to the programmable buttons on my Microsoft mice, and have programmed them to do nifty things, like closing windows/applications, going back/forward in browsers, etc. The mouse that came with my computer doesn’t have extra buttons. Furthermore, it doesn’t have a tilt wheel function for horizontal scrolling either.
So, I remain in search of a solution. I tried X-mouse, but that while it solved the zooming problem, it introduced a number of other problem, so I ultimately retreated back to IntelliPoint.
Mind you, there are other ways to zoom in Word, but they are either too clunky (too many steps) or require too much manual precision. One, for example, is to click the – and + on the zoom slider on Word’s status bar. I’m a bit of a klutz, however, I and keep misfiring, clicking along the line rather than hitting the – and + tools.
In the meantime, I’ve found myself a macro-based keyboard shortcut for zooming that takes a lot of the edge off. I’ve also added tools for the macros, placing them onto the Quick Access Toolbar for zooming that requires less precision-clicking. I’m implemented a similar solution (toolbar only) in Outlook, since Ctrl+Wheel doesn’t cooperate there either.
The macros are quite simple:
Sub ZoomIn()
On Error Resume Next
With ActiveWindow.ActivePane.View
.Zoom.Percentage = .Zoom.Percentage + 5
End With
End Sub
And:
Sub ZoomIn()
On Error Resume Next
With ActiveWindow.ActivePane.View
.Zoom.Percentage = .Zoom.Percentage - 5
End With
End Sub
I assigned ZoomIn and ZoomOut to Ctrl+Alt+< and Ctrl+Alt+>, respectively. Note that I’ve set the zoom granularity to 5. The default for the – and + buttons is 10—it’s also that for Ctrl+Wheel, when it works. But, I preferred a little more granularity. I tried 1, but it was a bit too slow. I’ve also put zoom arrow onto the QAT for easy mouse access when the mouse is near the top of the screen.
Editing Previously Posted Blog Entries
When I wrote the Word 2007 Bible, there were some features that weren’t working quite right for me yet, so I could not write about them in detail. One was the Open Existing tool, shown at the right.
If you use Word 2007 for blogging—and I do—have you ever posted something and then noticed an error in it? I have. If the blog entry is still open in Word, you can immediately fix the error and then click Publish. The existing entry will be replaced rather than duplicated.
But, what about after you’ve closed the entry? It might be weeks or months later. Or, a picture you linked to has disappeared, and has been replaced by an ugly X or some other nasty indicator that there’s an unwanted gap. Many users then resort to using their blog’s web interface to do the repairs. But, it might not necessary. Thanks to the Open Existing tool, you might be able to edit your previously posted blog entries!
Why do I say might? I say it because what works for me, might not work for you. It wasn’t working for me a year ago, and unless you’re using WordPress 2.5 or later, it might not be working for you, now. But, it’s worth a try.
To access the Open Existing tool, you need to be in blog mode. So, click on Office button > Publish > Blog.
Tip: Right-click on Blog and choose Add to Quick Access Toolbar for quicker access to the Blog command.
Now that you’re in blog mode, click the Open Existing tool. Word will begin with the default blog and make a list of entries. Note that these are not stored locally on your hard drive—they are stored on your blog’s server. If you have multiple accounts, use the Account dropdown, if necessary, to choose the desired blog.
From the list of posts, click on the one you want to edit, and click OK. Word will load the entry from your published blog so that you can edit it. Make your changes, then click Publish.
The bad news, alas, is that you cannot delete a blog entry using Word’s interface (at least not that I’ve been able to discover—please let me know if I’ve overlooked something). You’ll need to use your blog’s web interface to do that.
Categories
While you’re here, you might see something you haven’t seen before—the Category tool. Depending on how your blog is hosted, you should be able to choose the desired category from a list of existing categories. You also might be able to create new categories. I use WordPress 2.5, hosted by Lunarpages (a wonderfully affordable web and email provider, by the way—if you choose them, please tell them that Herb sent you).
Using this implementation of WordPress, I can apply an existing category, but only one. I cannot create a new category. If I type a new category name, it is ignored. But, it is cool to at least be able to set the category. Since I use just a single category for most of my posts, this feature usually saves me a trip to the web interface. But, as they say, YMMV.
Oops! Thanks, Alan Gorski!
On page 718 of the Word 2007 Bible, I incorrectly stated that the default location for changes to the QAT is Normal.dotm. If you read that and believed it, then you might’ve scratched your head ponderously if you ever deleted or renamed Normal.dotm (which is often done to try to resolve problems). That’s because when you delete or rename Normal.dotm, your custom QAT is not affected.
The reason, pointed out by reader Alan Gorski, is that changes to the default QAT are NOT stored in Normal.dot. Instead, they are stored in WORD.QAT. If you use Vista, the default location is C:\Users\[username]\AppData\Local\Microsoft\Office. In Windows XP, it’s C:\Documents and Settings\[username]\Local Settings\Application Data\Microsoft\Office.
You can save QAT changes to Normal.dotm by editing it, then setting it as the storage location when customizing the QAT, as shown here:
This is basically pointless, however, since anything you add just to Normal.dotm will then be appended to the usual QAT. This is true not only when Normal.dotm is being edited directly, but when any other document (regardless of the underlying template) is being edited, as well.
Adding your links/shortcuts to the Favorite Links area
If you use Office 2007 in Vista, you’ll notice that the Places bar has been replaced by a mini version of Windows Explorer. At first, this might be upsetting. But, I’ve found it to be more flexible than Windows XP’s Places bar. First, you can add your own shortcuts by dragging. Second, shortcuts you add are accessible throughout Windows Explorer, not just in Office.
You can add your own shortcuts/links to the Favorite Links area. Navigate so that the target folder is shown at the right. Shown here, I’m dragging Startup into the Favorite links area. Though I’m doing this from Word, the newly created link will show up in all Office dialogs, as well as in Windows Explorer and all other applications that use Vista’s approach to file dialogs (not many at present, but the number is growing).
If all you see on the left is the Folders area, click on the Folders title bar to divide the area into Favorite Links and Folders. You can also hover your mouse at the top edge of the Folders bar and drag up or down to change the relative allocations of vertical real estate for the Favorite Links and Folders areas.
Comments? What comments?
I just discovered that comments – most of which were spam – have been disappearing into the ether. Anyone who ever posted a comment here and wondered why I never responded… it’s because I never saw the comment. Hopefully… that has now been fixed. Hopefully.
Inline Picture - Slash bug in Word 2007 document search!
Fellow MVP Lisa Wilke-Thissen has discovered a pretty nasty bug in Word 2007. If you’re searching for a slash — / — (ASCII character 47), Word 2007 will also match any inline graphics. So, let’s say you’re searching for /^p (a slash followed by a paragraph mark). /^p will indeed match any slashes followed by paragraph marks. But, it will also perfectly match any inline graphics followed by paragraph marks. If you happen to be replacing /^p with something else, you will also end up replacing any inline graphics matched, too. /^? also matches any inline graphic.
This might not seem like a big deal to some users. However, some of us sometimes use / as a placeholder to facilitate find/replace. The / character is also a common character for a number of users in other circumstances as well.
So… when searching for /s in a Word 2007 document that also contains inline graphics, caution is advised – better be really certain before clicking Replace All. Note that the problem exists only in Word 2007 documents. When working in compatibility mode (Word 97-2003 document), the problem does not occur.
Normally, ^g is the character of choice for matching inline graphics in Word documents. In Word 2003, ^1 also works.
Insert from Camera or Scanner in Word 2007
From Word 2007’s Help file:
What happened to the From Scanner or Camera option for adding pictures to a document?
The From Scanner or Camera option for adding pictures to a document is not available in Microsoft Office Word 2007. Instead, you can add pictures from your camera or scanner by downloading the pictures to your computer first and then copying them from your computer into Word.
The second part of that is true enough. You can do it that way. The second part, however, is not necessarily true. In Word 2003, the command used was InsertImagerScan. You can access this functionality in Word 2007 in either of two ways:
Assign the InsertImagerScan command to a keyboard shortcut
Enshrine the InsertImagerScan command in a macro, then put that macro onto the Quick Access Toolbar.
Assign to a keyboard shortcut
Choose Office buttonðWord OptionsðCustomizeðKeyboard shortcuts: Customize.
Set Categories to All Commands.
Set Commands to InsertImagerScan.
Click in Press new shortcut key: and press a key combination you’d like to use (I used Ctrl+Shift+Alt+I).
Click AssignðClose.
Now, press the key combination you assigned. I get the following dialog:
I don’t have a scanner attached, but I do have several cameras… and I was able to insert a “live” picture from my camera. I see no reason this wouldn’t work with a scanner, as well.
Place a macro onto the Quick Access Toolbar
First, you’ll need a macro. In the Developer ribbon, click Macrosðtype InsertImagerScanðclick Create. This should give you something like the following:
Sub InsertImagerScan()
‘ InsertImagerScan Macro
‘ Inserts one or more images from a scanner or digital camera
On Error GoTo Nope
WordBasic.InsertImagerScan
Nope:
End Sub
1. Close the VBA editor, then right click the Quick Access Toolbar and choose Customize Quick Access Toolbar.
2. Set Choose commands from: to Macros.
3. In the list, click on InsertImagerScan.
4. Click on Add.
5. If you want to give the macro a better icon, click on Modify, pick an icon, then click OKðOK.
That done, you can now use the new tool.
Caveats
Caveat 1: I’m running Vista, and I don’t know if this works in Windows XP. However, I don’t see why it wouldn’t, unless it doesn’t.
Caveat 2: This feature was not tested in Word 2007, and might not work with all scanners and cameras. So, if you encounter problems, you can chalk it up to “progress,” and use Microsoft’s “work-around” (i.e., use the software that came with your camera or scanner to capture the picture first, then use the Insert Picture from File tool).
Demonstration for MoosieAZ
The following is a screen shot of Word 2003, WordPad, and Notepad. Notepad is the active window. Notice that all three use Vista’s scheme (I actually use a darker blue than the default, but I get whatever color I choose, not the XP scheme):
How to Force Compatibility Mode
In Word 2007, when you choose OfficeðWord OptionsðSave, and set Save files in this format to Word 97-2003, you won’t get the “benefits” of compatibility mode until you actually save the file. This has been the source of much newsgroup discussion and frustration. Today, however, a user who had the opposite problem managed to tip us off to the existence of a solution (for him, all new documents were being created with Compatibility Mode in the title bar even before saving, the Save files in this format setting notwithstanding–indicating that what others wanted could actually be done).
The “culprit” turned out to be the CompatMode registry option setting, something which is not created by default, and whose presence in his registry is a pending mystery. I don’t know how the CompatMode option was created—I had to manually create it here—but creating it will cause Word 2007 to default to compatibility mode right from the start—even before you’ve attempted to save the file! This is a wonderful discovery! It puts Word 2007 on a par with Excel and several other Office 2007 programs. I suspect that this setting is supposed to be available through the interface, but was left out due to a programming oversight. Or, perhaps it was inserted using a Group Policy setting.
In any case…
To force compatibility mode for new document, do the following:
Find the following section in the registry:
HKEY_CURRENT_USER\Software\Microsoft\Office\12.0\Word\Options
In the right panel, right-click and choose NewðDWord (32-bit) Value.
Replace New Value #1 with CompatMode. Double-click CompatMode, and replace the 0 with a 1.
Close the registry, then start Word. With this setting in place, new documents you create will default to Compatibility Mode.
